WHAT YOU SHOULD KNOW ABOUT PRINT MANAGEMENT SOFTWARE

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A managed print environment gives you a window into how to increase efficiency and lower costs. This includes knowing if your current devices are placed in the most efficient location based on usage. If your devices are deployed correctly based on your environment, your users are enabled to print more efficiently, and as a result, they will become more productive. You'll know if your devices are economical, and if they are the right fit based on print volume, device capacity and number of users. It's a sophisticated and data-driven approach to business printing. 

So, how does it work?

PRINT MANAGEMENT SOFTWARE

Print management software is what makes collecting all of the information I listed above not only possible but simple. The software can track usage at various level, which can be predetermined based on your business. Usage data can be collected by department, by individual or by location - depending on what's right for you. 


Beyond device location, supplies can be managed, ordered and delivered using print management software. Additionally, needs specific to your organization can be managed with the right software. Are confidentiality and secure printing something that's valuable to your business? Print management software can help.


WHAT DO YOU NEED?

Figuring out what you need comes down to the specifics of your business. Across the board, toner tracking and replacement is extremely popular. Internally managing toner consumes a lot of employee time, and it puts your business at risk of running out of toner and/or becoming a victim of toner pirates.

Additionally, you'll want a print tracking software that has features that fit the way your business operates - something that is customization and comprehensive. Additional features and capabilities - like secure printing - are great for organizations in healthcare, human resources or any other industry with an emphasis on confidentiality.


WHAT DO YOU LOOK FOR?

Right from the beginning, you want to work with a provider that isn't going to give you a one-size-fits-all print management software. Your business is unique, and you want to ensure the software that manages your print environment can meet the unique needs of your business. You want the data and analytics to provide a window into your print environment and point toward specific ways you can meet needs, reduce costs and increase productivity.


PLANNING AND IMPLEMENTING PRINT MANAGEMENT SOFTWARE

In order to reap the benefits of print management software, you first need to select the right software and implement it. While this can be a confusing process, working with an experienced and knowledgeable print provider can add ease to the process. They will understand how to assess your business and translate your needs into the right software. Additionally, they can coordinate implementation, meaning all you have to do is give it a shot.

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